Did anyone reply directly to you? Thank you for the above code. Dynamic range can expand automatically whenever you add new data into your source sheet. Now, let me show you how this code works so that you can easily modify it as per your need. One Question, what changes should I make to the code so that a second or third pivot table that’s linked to the same data source is also updated/refreshed? The Change PivotTable Data Source dialog box opens, and you can see the the source table or range in the Table/Range box. I tweaked the codes and it seems like work for me now. I can only see it once in the code, and that’s where you named it. Following are the steps to create a dynamic range. 1. Maybe I too panic half year ago. It is volatile, use INDEX instead: =$A$2:INDEX($1:$1048576,COUNTA($A:$A),COUNTA($1:$1)) $A$2 is the upper, left corner of your range. Most of the people love to use VBA codes. But, I still have new obstacles for below and hope you can help on this. You can change the range of the source data of a PivotTable. How do I fix this? Create a template with your Pivot Table already made and just replace the data every time you need to update. Thank you a lot!! I’m trying to implement your VBA code into my workbook but there is a problem. Do you have any good sample of vba code to change the data source of a Pivot Table that being copied from 1 master file to multiple closed workbooks? No one is changing the data in the source data file. Enter the data that you want to add to your pivot table directly next to or … I need to update my employee training tracker with a monthly HR employee report. Which means I get “blanks” in pivot table. However all the methods are really good and i personally prefer name range with offset, it doesn’t need any macro and very simple and easy to use. _ ChangePivotCache ActiveWorkbook. Try setting your retained data in the Pivottable to ‘None’: In your PivotTable Options, click the Data tab and then select ‘None’ from the Number of items to retain per field drop-down list. Figure 7. When the Change PivotTable Data Source window appears, change the Table/Range value to reflect the new data source for your pivot table. Above part of the code will refresh the pivot table and show a message to the user that pivot table in updated now. Follow these steps, to find the source data for a pivot table: Select any cell in the pivot table. My new codes. Now, you have a dynamic range to create a pivot table.All you have to do is just create a pivot table with your source data and after that change the source with the named range using the same method which I have used in the first method of tables.Once you add new data in your source sheet, just refresh your pivot table. Here’s how to integrate a chart into a pivot table. Then, the macro prompts you to enter one of those names, as the new data source for all the pivot tables. Above part of the code will create a dynamic range by using cell A1 from the data source worksheet. Sir, Why table is better than dynamic Named Range? Dim Data_Sheet As Worksheet Dim Pivot_Sheet As Worksheet Dim StartPoint As Range Dim DataRange As Range Dim PivotName As String Dim NewRange As String Dim LastCol As Long Dim lastRow As Long Dim ws As Worksheet: Set ws = ActiveWorkbook.Worksheets(“PivotTable”) ”CC: Newly added Dim wsNext As Worksheet ”CC: Newly added Set wsNext = ws.Next ”CC: Newly added, ”CC:Not using because every file will have different datasource name –> ”Set Data_Sheet = ThisWorkbook.Worksheets(“Surname,FirstName”), ”CC:Not using ThisWorkbook because I cannot copy the code into new file 1 by 1 –> ”Set Pivot_Sheet = ThisWorkbook.Worksheets(“PivotTable”), ‘Set Pivot Table & Source Worksheet Set Pivot_Sheet = ActiveWorkbook.Worksheets(“PivotTable”) ”CC:Tweaked to ActiveWorkbook so that I can run from other workbook. So here is the code to use to update pivot table range with VBA. Thanks. After updating the source data, and when you open this file next time, the Pivot Table will be updated automatically. Choose the Options button. Set Data_Sheet = ThisWorkbook.Worksheets(“PivotTableData3”). You can use either of 3 methods of auto refreshing pivot tables. Used to be my question and now I found solution by tweaked the codes. Therefore, I am looking for alternative solution to help me and my colleague to improve our productivity as we need to change data source for maybe 250 files within few hours. Yeah! You can specify between current worksheet or workbook. Go to the Data tab in the new window that opens. This is because my data tab has a blank line in between every data line so the data really is only picking up the first two lines. Advantages of using a dynamic range as a data source: A dynamic range will automatically expand or contract, if data is added or removed. Slightly tweaked but basically followed yours. But how can I change the above code to only use the actual UsedRange? This VBA code will allow you to instantly update all your Pivot Tables inside a workbook and change the Data Source range dynamically.This macro is perfect for instances where you have an ever-changing data set that is feeding-in a bunch of Pivot Tables.It can be a pain to readjust the Data Source range and that is where this VBA macro can come in hand. 2. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange), ‘———————————————————————————– ‘Ensure Pivot Table is Refreshed ‘———————————————————————————– Pivot_Sheet.PivotTables(PivotName).RefreshTable, ‘———————————————————————————– ‘Complete Message ‘———————————————————————————–, Pivot_Sheet.Activate MsgBox “Your Pivot Table is now updated.”, I am calling the VBscript via R. The error I am getting : D:\Users\703220609\Documents\R_Code\script.vbs(21, 69) Microsoft VBScript compilation error: Expected ‘)’. Yes that’s right, the more frequently you add data, the more you need to update the source range. All Rights Reserved, How to Add or Remove Subtotals in Pivot Table, How to Check Computer Specs in Windows 10, How to Remove Bloatware From Windows 10 PC, How to Setup Chromecast on Android and iPhone, Mac vs PC Comparison: Should You Buy Mac or PC, Kindle E-Reader Comparison | Which Kindle to Buy. best thing is to create a table (well, a table is a solution in itself) then use that table name in the source name. Add a chart to a pivot table in Google Sheets. This helps soooo much!!!! Thanks for the code. This will open the 'Change PivotTable Data Source' windows, where you can select the data area of your table. You can ﬁnd him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain. Please follow these steps. Add or change your data. As well as collating data in a pivot table to display data in a usable way, you can also use charts as a graphic demonstration of your findings. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. Good day. Use shortcut key Control + T or Go to → Insert Tab → Tables → Table. End If 'Change Pivot Table Data Source Range Address Pivot_sht.PivotTables(PivotName).ChangePivotCache _ ThisWorkbook.PivotCaches.Create( _ SourceType:=xlDatabase, _ SourceData:=NewRange) 'Ensure Pivot Table is Refreshed Pivot_sht.PivotTables(PivotName).RefreshTable End Function The table approach is NOT working when the number of rows for current iteration is greater than the number of rows in the template file.. I’m getting a Runtime Error 1004 When I get to the Set DataRange Line under ‘Define Start Point & Dynamic Range of Data….Any suggestions? Thanks. In that master workbook (A), I have a list of table to list out filenames saved in specific path. “The PivotTable report was saved without underlying data. As I have “” and hidden formulas lower down that I don’t want part of the UsedRange. What This Does. Line17: Change the name of the pivot table. It allows you to look at your data from a wide range of customizable views. Below are the steps you need to follow to group dates in … On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). In fact, this is not my original approach. The one problem I am having is that my entire data range is not being selected. I found the trick for #2. But, I still looking for solution on #1. Go to the Analyze tab in the ribbon. Assuming the correct data range has been selected, you can now click OK to update your Pivot Table. Thanks for sharing this. Use this simple line of code to update your pivot table automatically. The macro run successfully but never changed the data source. (1) My original PivotTable was originally tick with PivotTable Options > Data to “Refresh data when opening the file”. Upon debugging it is pointing the code in the Change Pivot Table Data Source Range Address. Once I run through the coding, it seems like this option is being removed. And, please don’t forget to share this tips with your friends. You can play around with the INDEX range and the two COUNTA ranges to adjust to your needs. **Waiting your reply since last year Oct. https://excelchamps.com/blog/auto-update-pivot-table-range/. After changing the names of the object in line 13,14 and 17 with, ‘Set Pivot Table & Source Worksheet Set Data_Sheet = ThisWorkbook.Worksheets(“SourceTab4”) Set Pivot_Sheet = ThisWorkbook.Worksheets(“Pivot4”), ‘Enter in Pivot Table Name PivotName = “Something”. Click Analyze > Refresh, or press Alt+F5. Next, click on Analyze tab > Change Data Source > Change Data Source… option in … When I insert a slicer choosing the date field it shows dates way beyond my data. Tip: change your data set to a table before you insert a pivot table. Once you click on name manager you will get a pop-up window. LastCol = StartPoint.End(xlToRight).Column. But what is it used for? If you use pivot tables in your work frequently... Every time when you add new data in the source sheet you need to update the source range for the pivot table... ...if you add data to your source sheet every day you have to update source range every day. Good day. In the Data group, click the top section of the Change Data Source command. . Every time you run this macro it will create a new dynamic range. Every time when you add data below the table the range is updated automatically because you have selected the entire column. When I run the code I get a Run-time error ‘1004’: Method “PivotTables” of object’_Worksheet’ failed. Use the Refresh Data command to update the report”. Thus, I need a vba code to change the data source of all Pivot Tables that copied to closed workbooks. Puneet is using Excel since his college days. If you change the size of your data set by adding or deleting rows/columns, you need to update the source data for the pivot table. I believe my codes were not perfectly to instruct pivot table to use the worksheet next to it as data sheet. of rows) that should also be factored in while writing the code, ‘———————————————————————————– ‘Set Pivot Table & Source Worksheet ‘———————————————————————————– Set objExcel = CreateObject(“Excel.Application”) Set Data_Sheet = objExcel.Workbooks.Open(“D:\Users\703220609\Documents\rtest\test\test_pvt.xlsx”) Set Pivot_Sheet = Data_Sheet.Worksheets(“Sheet2”), ‘———————————————————————————– ‘Enter in Pivot Table Name ‘———————————————————————————– PivotName = “PivotTable1”, ‘———————————————————————————– ‘Defining Staring Point & Dynamic Range ‘———————————————————————————– Data_Sheet.Activate Set StartPoint = Data_Sheet.Range(“A1”) LastCol = StartPoint.End(xlToRight).Column DownCell = StartPoint.End(xlDown).Row Set DataRange = Data_Sheet.Range(StartPoint, Cells(DownCell, LastCol)) NewRange = Data_Sheet.Name & “!” & DataRange.Address(ReferenceStyle:=xlR1C1), ‘———————————————————————————– ‘Change Pivot Table Data Source Range Address ‘———————————————————————————– Pivot_Sheet.PivotTables(PivotName). Now, whenever you add new data into you datasheet it will automatically update pivot table range and you just have to refresh your pivot table. The vba code works perfectly. Hi, when i am tried to run this code, i am getting run time 1004 at, ‘Change Pivot Table Data Source Range Address Pivot_Sheet.PivotTables(Gangineni).ChangePivotCache ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange). Specify the scope of the range. The names of my sheets are : SourceTab4 and Pivot4, hi bro iam srinivasan iam an commerce student …. (Note: The source data also keeps changing (increasing / decreasing no. Simply try again to select the correct range OR click Cancel and start again OR press CTRL + Z to undo the change. Check the box that says, “Refresh data when opening the file.” Most of the people love to use VBA codes. There are a variety of reasons you might need to update the pivot table. Whats people lookup in this blog: How To Update Pivot Table Range; How To Update Pivot Table Range In Excel 365 Believe me, it's a million dollar advice. Edit table and column mappings (bindings) When you change a data source, the columns in the tables in your model and those in the source may no longer have the same names, though they contain similar data. Please follow the below steps to update pivot table range. Select the Analyze tab from the toolbar at the top of the screen. Click on the named range that you want to use, and click OK; ... Excel Pivot Table Data Source – with sample code to update all the pivot tables. I am trying hard to create vba code in another master workbook (A). My intention is to remove the old data source of copied Pivot in closed workbooks and let the Pivot Table (always 1st sheet) to get the new data source in closed workbooks (always 2nd sheet) through the macro set in master file. Sorry for my long message. I just need to hide my data source sheet for last 4 columns (Col AQ to AT) before running through the macro to change data source. Click any cell inside Pivot table, click Options/Analyze tab, click Options > Options in the Pivot table group 2. Thanks for your sharing. You can base a pivot table on the dynamic range. Under the “Analyze” tab, click on the “Change Data Source” option. If your column headings are starting from A1, that is no rows above to it then you can simple put range as A:E or A:Z whatever it is. In many circumstances, the data in your Excel list changes and grows over time. You can set the pivot table to update when the Excel file opens, but that doesn’t help if you’re making changes after the file opens.If you can use macros in your Excel file, you can use an event procedure to force the pivot table to refresh automatically if the source data changes. Which method do you really like? When you update a pivot table’s source data in Excel, the pivot table does not update automatically. trying to do it through a pivot table. Instead create a Dynamic Named Range for the Source Data used in each of your Pivot Table. Is there any way to refresh the pivot table without refreshing every time. Using a dynamic method to update pivot table range can save you a lot of time. In the above part of the code, we have specified the variables for the pivot table and source data worksheet. Thanks a lot Puneet. Any recommendation? But the vba coding is added into “Worksheet” instead of “ThisWorkbook” or “Module”? Can a macro code me written to refresh all these pivots using the same data source? However, if the source data has been changed substantially, such as having more or fewer columns, consider creating a new PivotTable. In the Data group, click on Change Data Source button. For e.g., you can expand the source data to include more number of rows of data. Click the button beside the Table/Range bar and select cells B2:D14 to expand the data selection. VBA or table? If I clear out the data before copying it, it still keep the Table1 as large as old one. It’s fairly easy to do, just select the range and then type the name in the Name Box. Btw, is it possible to have Pivot Auto Refresh once Workbook is opened? Set Data_Sheet = ws.Next, ‘Enter in Pivot Table Name PivotName = “PTSample”, ‘Defining Staring Point & Dynamic Range Data_Sheet.Activate Set StartPoint = Data_Sheet.Range(“A7”) LastCol = StartPoint.End(xlToRight).Column DownCell = StartPoint.End(xlDown).Row Set DataRange = Data_Sheet.Range(StartPoint, Cells(DownCell, LastCol)), NewRange = Data_Sheet.Name & “!” & DataRange.Address(ReferenceStyle:=xlR1C1), ‘Change Pivot Table Data Source Range Address Pivot_Sheet.PivotTables(PivotName). **My PivotTable Name and name of pivot table worksheet is never changed. so my source data is constantly changing drastically and none of these methods is working for me yet, use whole columns as source, not just filled rows. I am using a name “SourceData”. If you already have a pivot table in your worksheet.. ...you can use following steps to convert your data source into a table. The pivot table in Excel is one of the most vital and versatile tools available. Hi, I have multiple pivots in my workbook. If you update the data in your underlying Excel table, you can tell Excel to update the pivot table … So source data file is automatically updated. Whenever you add new data, it will automatically update pivot table range. Any “way” to change this code more flexible without a need to specify the exact worksheet name? Line13: Change the name of source worksheet. Thanks Puneet. Download this sample file from here to learn more. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange). need more words from you. Puneet, the VBA code works great, thanks! Tip: To update all PivotTables in your workbook at once, click Analyze > Refresh All. Then in the pop-up dialog, select the new data range you need to update. There is another simple trick. The macro adds a sheet to your active workbook, showing a list of the file's named ranges. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange), ‘Ensure Pivot Table is Refreshed Pivot_Sheet.PivotTables(PivotName).RefreshTable, ‘Complete Message Pivot_Sheet.Activate MsgBox “Task Complete! The pivot cache contains the old source data until the pivot table is not manually refreshed or source data range is manually changed. I noticed there will be a message pop up when I want to filter the pivot table after opened the file again. when I launch the macro, there is an error window that pop up: Method ‘PivotTables’ of object’_Worksheet’ failed: And in the debugger this is selected in yellow: Pivot_Sheet.PivotTables(PivotName). In above formula, I have used offset function to create a dynamic range.I have mentioned cell A1 as the starting point and then without mentioning rows and columns, I have specified the height and width of the range by using COUNTA Function.COUNTA function will count the cells with values from column A and row 1 and tell offset to expand it’s height and width accordingly.The only thing you have to take care that there should be no blank cell in between your column A and row 1. _ ChangePivotCache ActiveWorkbook. A name for your new range. I have the same issue. Ms excel 2010 how to change data source for a pivot table change the source data for a pivottable excel how to update pivot table range in excel ms excel 2010 how to change data source for a pivot table. Click on “Ok,” and the pivot table will show the updated data range result. I used option 1B but if I copy paste smaller range of data in the sheet, it still keeps the old data. Now delete the existing data range and choose the new data range. Just choose one of the above-mentioned methods, put your data on your data sheet and refresh your pivot table.If you ask me I always use tables.Now, tell me one thing. You can use the Name Box to select the named range as well. 1. Earlier on, I referenced to other websites and managed to create vba code to copy my “default” format of Pivot Table in master workbook (A) to multiple closed workbooks as mentioned above. it says subscript out of range.