You can add multiple domains and subdomains to your account to give each team member an email address that matches their department if you'd like. With  this addon, you get your email inboxes from the Rackspace email hosting solution. Its Standard plan costs a mere $1/month for each mailbox (with a minimum of 15 mailboxes), and gives you 10GB of storage for each. You will need to have SMTP, IMAP, and POP3 protocols available on your email hosting server so that you can send and receive emails easily. Plus, its lack of add-on features makes it one of the least expensive email hosting providers on this list. (Scroll to the right for more.). It connects with any email clients that support POP or IMAP protocols and supports Exchange ActiveSync (EAS), so you can access your email, calendar, and contacts using your preferred desktop or mobile email application. Self-Hosted Email: If you have your own servers, you can host your own email instead of going through a third-party provider. That means you don't have to pay for a higher-tier plan based on the unique needs of just a few employees. Business Email Hosting Create Your Own Email Address for only $3.99/mo. Most email service providers usually offer both functionalities. It includes desktop versions of Microsoft Office applications: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only). Best email hosting service for companies that only need email hosting. The providers we selected offer a minimum of 2GB of storage per user. The prices of both services may vary. Want webmail and more advanced features that an email service would offer? We’re the world’s largest registrar and the world’s … The FAQs for Choosing the Best Email Hosting Service, What Does Quality Content Mean Especially for Digital Agencies. Check out our guide to transactional email for drip and automated messages, and our recommendations for the best email marketing apps for your marketing emails. Read the Zapier blog for tips on productivity, automation, and growing your business. Zoho Workplace is Zoho's version of Office 365 and G Suite, offering hosted email, calendars, and contacts, as well as Zoho's own communication and collaboration apps: Docs (for cloud storage), Office Suite (for creating and collaborating on documents, spreadsheets, and presentations), and Cliq (for team chat). Read on to learn more about each option, or view our comparison chart at the end of this piece to find the one that's best for your business's unique needs. An email host is what lets you send and receive email across networks. Zoho Mail is a modern take on email with social networking-style features. It has anti-virus and anti-spam technologies to protect your mailbox and comes with two-factor authentication (2FA) for stronger login security and migration. If you're concerned about the privacy of your email but don't want to use one of the major providers, consider ProtonMail (from $6.35/user/month). Rackspace has two great options to consider: email hosting or Hosted Exchange. It's a cost-effective way to get the same features as running Exchange on your own servers—without having to maintain or install anything. You get access to IceWarp's custom document, spreadsheet, and presentation editors; team chat; and voice and video conferencing. Then start with a professional email address that matches your domain name. Did you know customers are 9x more likely to choose a business with a professional email address? The best thing  about Rackspace is that you can use it as an add-on with your Cloudways managed hosting service. Microsoft 365 email gives you a powerful, responsive and full-featured platform so you can manage your email, contacts and calendar from anywhere, on any device. Some hosting providers, including Hostinger, let you get free business email accounts. If you are using a service that offers email hosting servers  then that is an advantage for you. Office 365 Price: From $12.50/user/month for the Office 365 Business Premium plan that includes hosted email for up to 300 accounts, 50GB storage per account, and access to all apps listed above; from $4/user/month for the Exchange Online Plan 1 that includes email hosting, shared calendars, and a global address list. It is called the  Internet Access Message Protocol. Additional Benefits Our email hosting plans come with numerous free services to deliver a great product experience for you. If you run a business, you need to secure your business as well as the interests of your … G Suite is a set of Google cloud-based applications that allow you to simplify many of your … First on our list is G-Suite. Most of the email hosting providers like Cloudways Rackspace email hosting, G Suite, and Office 365 offer many other features such as slides, docs, sheets, hangouts, and presentations. Cloudways is one of them. But it can still be a set-it-and-forget-it service. G Suite is Google's alternative to Office 365, combining email hosting with the company's own communication and collaboration apps. However, it is better if you choose IMAP protocol because your emails will stay on the server and you can access them anytime. It's powerful and fast, with web and mobile apps that make it easy to figure out who said what in an email conversation. Share and collaborate on work with your team in Zapier. Free email hosting services face frequent malware attacks and are prone to spamming and targeted advertisements. . web hosting and email hosting are two very different components with different resource requirements. And if you're an email-heavy or attachment-heavy company, Intermedia is ideal because you get unlimited mailbox storage on even the lowest-priced plan. It  is not only fast, flexible, but also cheaper than other service providers available. While the support team of the provider might be very well versed in dealing with teh web hosting issues, their grasp on troubleshooting email hosting could be sketchy. They lack the essential security measures needed to protect the interests of users. Office 365 for companies that use multiple Microsoft apps, G Suite for simplicity and keeping everything on the cloud, Zoho Workplace for email hosting and collaboration tools on a tight budget, Rackspace for companies that only need email hosting, Intermedia Exchange Email for companies that need help migrating to a new email host, IceWarp for agencies that need to create email accounts for their clients, FastMail for customizable storage options to manage costs, Greatmail for low-cost email hosting with minimal features, Best email hosting service for companies that use multiple Microsoft apps. Host your web projects on a feature-rich managed hosting platform that’s built for the agencies. Zoho Workplace Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Instant Messaging, and Team Chat (Basic Plan); Voice and Video Conferencing and Internal Social Network (Professional Plan). Office 365 Outlook costs $100 per year. These email hosting solutions for SMBs are scalable and allow you to send as many emails to your customers without the fear of getting blocked or landing in the spam folder. When you combine your email and web hosting, there's not a lot to look for as far as features go; you get whatever features your web host happens to offer. Here's what each does best—as well as alternatives for hosting your own email. Fortunately, many paid solutions are low cost and effective. The free service offers  basic features such as a web-based client to send and receive emails. Rackspace offers business-class email hosting service for small businesses. Here is the list of protocols that you will need to send emails. With Rackspace, you get 24/7/365 chat service, ticketing system, and in-phone support. Most hosting providers use cPanel today to set up your server and give you access to business email. Check out the list of best email hosting for small business you can use to boost your email campaigns. From the earliest days of email, if you wanted email, you had to host an email server. Business Email Hosting Business Email that’s supremely reliable, secure and with Award-Winning and 5-star rated support from a company that’s been excelling with email services for over 20 years. To make your choice easier, we tested and compared the top business email hosting services. 1. If you're looking for an email client for your business, check out our recommendations for best email apps. We selected tools that offer around-the-clock support, so there's always someone to help when you have questions or issues. That's one of the best things about email: it's a service you can run on your own that works with every other email service automatically. Mandrill account, Mailgun account, AuthSMTP account, or other Custom SMTPs. Ecommerce stores, online banks, forex, paid adverts, and user verification, all processes require valid email addresses to work smoothly for a business. Office 365 Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Voice and Video Conferencing, Instant Messaging, Team Chat, Internal Social Network, Intranet, and Tasks. For sending emails, you are renting out space from email servers on which SMTP and IMAP email interfaces are installed. Though bandwidth doesn’t usually matter when buying email hosting space unless you are sending emails in bulk. With Cloudways Rackspace email hosting service add-on you get both SMTP and IMAP protocols. On the other hand, if you are using a hosting server that doesn’t offer email hosting, then you will need a separate hosting server for sending and receiving emails. Get custom email @yourcompany.com; Seamlessly syncs across different devices for maximum flexibility; Team collaboration to share contacts, calenders, tasks and notes. And, to sort through your emails, you can add quick filters or program advanced filters to organize your personal messages or store archives for compliance. Email hosting is a service that runs email servers and provides email service for individuals and businesses. 24/7 Support: If you don't already have a systems administrator on staff, you shouldn't need to hire one just to manage your email. You can get the most reliable and the fastest email hosting service offered by Cloudways managed hosting platform for as low as $1 per mailbox per month. Best email hosting service for companies that need help migrating to a new email host. Linux and macOS come with Postfix, the core terminal tools you need to run an email server. It is one of the most popular email services available with over a billion active users. Best email hosting service for simplicity and keeping everything on the cloud. We understand different businesses have different needs, and therefore, offer four email hosting plans to suit different requirements. It includes shared email inboxes as well, so everyone on your marketing team can share the same partner and press emails, searching through them all along with their personal emails. Proceed to checkout. Email marketing has now become an integral part of every digital business. The prices start from as low as $6 per user per month for basic and go up to $25 per user per month for the enterprise version. Share your opinion in the comment section. The best email hosting provider will not only let you reliably send and receive email for your own domain, but it might also offer additional tools, such as shared contacts and calendars for your company. These are complex email servers that are robust, and require technical expertise on part of the team operating these servers. In some cases, you need to upgrade to a higher-tier plan to add more users than the maximum. The email hosting servers manage incoming and outgoing emails. Email is the hub of almost every business. Intermedia Exchange Email Price: From $7.49/user/month for the Exchange Email plan that includes unlimited mailbox storage, free migration, Intermedia AnyMeeting, and 2GB of cloud storage. Business email can quickly add up for those who need multiple email addresses given that there’s no legit way to get a number of free business email addresses. Cloudways offers email hosting service as an add-on so you don’t have to use another service. . A third-party email host lets you avoid the costs of self-hosting. From a technical perspective, hosting the email is a bad idea. Cater to your business email requirements with secure, feature-rich and ad-free email for your business with HostGator India. It also supports POP/IMAP/email forwarding service. How to Sell Private Label Products in 7 Simple... H-Code: A Premium Multipurpose WordPress Theme to Try out... 52 Springvale, Pope Pius XII Street Mosta MST2653, Malta, © 2021 Cloudways Ltd. All rights reserved. The service is swift, offers robust support, and is available 24×7. While it might be tempting to pick your email provider based on brand familiarity, it's important to review your options before committing to a service that will become your team's most-used service. So, if you're able to invest just a few dollars a month, you could gain a great deal of security, as well as a range of other services that will make your business run more smoothly. Do remember that G Suite is not free and you will have to pay a nominal fee for using GSuite applications. It is the industry-standard protocol for sending emails. The service allows you to add your multiple SMTP accounts, i.e. Manage multiple teams with advanced administrative controls in Zapier. It offers managed cloud hosting services with an email hosting solution by Rackspace. This is an easy to make mistake as many businesses see a separate email server as an “avoidable” business expense and thus host the email on the same server. Top features to look for in the best, free business email providers. Automate Zoho Workplace with Zapier integrations for Zoho Mail, Zoho Cliq, Zoho Writer, and Zoho Connect. Let’s check out  what type of email hosting service will work best for your business. With a single subscription, you get hosted email and web, desktop, and mobile access to Microsoft's Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Skype, and OneNote apps. And when you self-host, you build your own features; the options to choose from are more for the tools you use to manage and customize your email. Last year, 43% of businesses considered email marketing as one of the best ways to market their products and services. Enter your payment details and you`ll be taken to the member’s area! What Features to Look for in an Email Hosting Service, Options for Hosting Your Own Email Server, Choosing the Right Hosting Provider for Your Business. Zoho offers a free and a paid version of the mail service. Automate Office 365 with Office 365's Zapier integrations, including individual integrations for Excel, OneDrive, OneNote, and Yammer. Instead, you can use it to receive email messages and keep them on the server. With the free version, you can neither set up a business account, nor can you get a custom domain service. And in addition to the standard Office apps, Office 365 Business Premium also gives your employees access to some of Microsoft's newer workplace tools, including Microsoft Teams (a team chat tool), Yammer (an internal social media app), and Microsoft Planner (a team task management app). Solid Email Hosting for Your Small Business. Therefore, the cost will be more than what you will pay if you get a shared web hosting with email service. Check out our comparison of the best office suites to find the perfect fit. With Rackspace, you get email filtering options to keep your inbox spam and junk-free. Be the first to get the latest updates and tutorials. Ultra-reliable, spam and virus protected 10GB Email box @ your domain from just $3 per month with email box sizes available to over 100GB In that case, Rackspace may be ideal. Start emailing. For example, businesses in healthcare and banking have strict compliance regulations to adhere to that may not be as crucial for a marketing agency. Greatmail Tools: Email (Basic Plan); Calendar and Contacts (Groupware Plan). Most of the large ecommerce stores have in-house email servers to  ensure that the emails reach the recipients on time. Until the mid-2000s, that was still nearly the only way to get email on your company's own domain. Instead, it downloads them from the email server to the user’s computer and deletes the server copy. Both are a Mail Transfer Agent that can send and receive emails for you—and you could set them up for basic email features. Moreover, you can connect with Yandex Mail and Yandex. Cloudways offers an email hosting and management add-on. Join over 1 million designers who get our content first Join over 1 million designers who get our content first. The 8 Best Email Hosting Services for Business. ), Get productivity tips delivered straight to your inbox. SMTP allows you to send email messages, relay them, or forward them to other mail clients such as from Microsoft Outlook to Gmail. 03. If your organization prefers using cloud-based tools, G Suite is your best bet for email hosting. POP3 is an email protocol that lets you receive email messages and downloads them to your server. Ask questions, share your knowledge, and get inspired by other Zapier users. Moreover, you will get a 1TB OneDrive cloud storage to store your files. It deals with retrieving email messages and managing them on the server. Pick between Business Email for $0.99 or Enterprise Email for $2.49. How Cloudways Helps you Set Up Email Hosting? You will get a paid account for as low as $3 per month. Instead of sending a long message with a subject and signature every time, you can send a quick stream message to colleagues—or share an email from a client that you need to collaborate on. It has the same functionality as IMAP protocol but it doesn’t keep these email messages on the server. It  includes Calendar, Hangout, Drive, Docs, Sheets, Slides, Sites, and more. Business email that shows you’re a pro. The lowest-cost plan provides only the basic features you need, though higher-tier packages are available that offer tools like cloud storage and instant messaging. A business email address contains the company name in it like [email protected] Automate Intermedia with Zapier's Intermedia AnyMeeting integrations. There are also ways to integrate a CRM with your email inbox. If you use the POP3 email protocol, all emails will be downloaded to your personal computer and you won’t be able to use them. And if you use Windows, you can access all of IceWarp's tools on its desktop office app. It even includes some bonus features, letting you store files alongside your email attachments and access them via FTP. Let’s learn the difference between the email sending protocols. Email hosting with an Office 365 subscription is provided through Microsoft Exchange, which is also available as a standalone subscription if you don't need all of the add-on apps. Business Email Hosting Create Professional Business Email Quickly and Easily We have been providing a dedicated email server to our small business website customers, for well over 10 years and due to extra demand for a reliable, private and secure business email service, we have expanded and refined our email offering to be better value and more flexible. It's where you get your most important notifications. Every business will have its own specific needs, but there are some basic features that a good business email should offer, and is a good starting. However, the small businesses use email hosting solutions provided by companies like Google, Zoho, Rackspace, and many others. Rackspace Tools: Email, Calendar, and Contacts (Basic Plan); File Storage, File Editing, and Instant Messaging (Plus Plan). For example, if you host your website through a provider like InMotion, you can host your email there as well. A good email hosting service will help you scale, enhance support, and get more customers through new marketing channels. G Suite is a set of Google cloud-based applications that allow you to simplify many of your tasks. All you need is a domain name to use an email service. It is perfect for users who are looking for reliable email servers that can handle their email campaigns. Email is important to your business, and that means so is your email hosting service. Think of GSuite as an advanced, more sophisticated, and a  feature-rich version of Gmail. You can use G Suite or Microsoft Office 365 depending on your requirements. Think of GSuite as an advanced, more sophisticated, and a feature-rich version of Gmail. Using these criteria, we selected the following eight hosted email providers. Custom Email Address @yourcompany.com. Note: Maximum number of accounts may not be a true limitation. We had conducted a poll to find out what type of email hosting service works best for businesses around the globe. You can use an email hosting server to manage, send, and maintain your email accounts. Hire a Zapier Expert to help you improve processes and automate workflows. You have three main options: Shared Web and Email Hosting: Most web hosting providers also offer email hosting. The Business email hosting plan offers 10GB of storage, 2 mail filters for just $0.99 a month per mailbox. Moreover, Rackspace guarantees that it won’t sell user data. Check out the following comparison table for email hosting for small business. If your employees rely on Microsoft Office apps like Word, Excel, and PowerPoint to do their work, the best option for your email hosting is probably Office 365's Business Premium plan. You’ll also receive FREE webmail access, … G Suite Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Voice and Video Conferencing, Instant Messaging, Team Chat, Internal Social Network, Intranet, and Tasks. If you work for a company that needs to provide your clients with email accounts—a web development company, for example—IceWarp gives you the tools you need to manage email accounts and addresses on multiple domains. And for businesses that only have very basic email needs, Intermedia also offers a POP Business Email plan that provides 1GB of mailbox space per user. Follow the final setup steps and you`ll be to create your first domain-based email address and start sending! He loves helping out Ecommerce store owners, merchants and marketers in establishing their businesses and startups. For most small businesses, hosted email makes the most sense, while self-hosted email might make the most sense in companies with in-house servers and a dedicated IT team. While self-hosting provides more control and customizability, it has its disadvantages. The Office 365 Business Premium service offers  50GB space and uses the custom domain name for an email address. As Digital Ocean software engineer Mitchell Anicas cautions, "setting up and maintaining your own mail server is complicated and time-consuming [and] most people will get more value, in the form of saved time, out of using a paid mail service.". Greatmail offers basic email hosting and custom domain addresses with two plan options. And since it's still the Gmail your team already knows how to use, onboarding will be easy. You can’t use it for sending/receiving bulk emails due to limitations on the email server. But the most unique thing about FastMail is that you can customize storage options for different users. Check out the list of best email hosting for small business you can use to boost your email campaigns. A business email address gives your brand the edge when communicating with customers and partners. Rackspace uses Outlook and Rackspace email service for email hosting. A survey by Litmus, an email marketing company, ranked email marketing service problems as the third most important challenge that businesses face today regarding email marketing challenges. However, there are some that also provide advanced email features such as the ability to recall a sent message or schedule tasks. Office 365 Business Premium bundles all of the features you need from a hosted email service—email sending and receiving, custom domain addresses, and spam and data loss prevention—along with the Office apps your employees use daily at work. For more advanced email features including push email, shared calendars and contacts, and archival tools, Rackspace also offers a hosted version of Microsoft Exchange. The company's Exchange Email product uses Microsoft Exchange, so it comes with all core email hosting features, including shared contacts and calendars. Choose your email hosting plan. Open source tools like Roundcube (free) or the self-hosted edition of Zimbra (free) add webmail and management tools to your basic email. Moreover, you can use multiple third-party applications on G Suite to enhance your productivity for no extra charges. Intermedia's Exchange Email is ideal if you're nervous about migrating your existing company email to a new host yourself. Bluehost is a website hosting provider that also offers email hosting as a value-added service with pricing starting from $3.95 per month. It depends. Summary: In this article, I will highlight the best third-party email hosting for small business & medium sized business website. Zoho Mail is an affordable option for new businesses as its basic plan starts with a $12 per year price tag, with 5GB email storage. Automate G Suite with Zapier integrations for Gmail, Google Calendar, Google Contacts, Google Docs, Google Sheets, Google Drive, Google Forms, and Google Slides. There are many different types of  email hosting solutions, each serving a different purpose. It's a truly bare-bones plan that gives you built-in spam protection, access to its webmail client, and POP3/IMAP and SMTP connections for connecting to an email client. Affordable service, simple setup. For example, if most of your employees will never need more than the 25GB storage offered through FastMail's Standard plan—but you have a designer who needs much more storage—you can pay extra to increase the storage for only the designer. These include antivirus solutions, free web … This suite offers a variety of benefits: You get all of Office – This is not only about email hosting, but with Office 365, you actually get the whole Office package. Rackspace Price: From $2/user/month for Basic hosted email that includes webmail access and 25GB storage per user; from $3.50/user/month for Plus hosted email that includes instant messaging and 30GB cloud storage; from $7.99/mailbox/month for hosted Exchange that includes Exchange features, 100GB mailboxes, and instant messaging. It allows users to send and receive emails using their custom domain based email accounts. First on our list is G-Suite. Higher plans of Zoho mail offer 30GB storage per user, and features like Zoho Docs cloud storage, and Zoho Office Suite. It's a very basic offering, but that makes it perfect if basic is all you need. Yandex offers free unlimited storage for all email accounts. 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